RFI and RFP Preparation

IT Services Provider

Our consulting services to IT Services Companies.

IT Services Consumer

Our consulting services to IT Services Consumer.

IT Captive Centers

Our consulting services to IT Captive Centers


Our consulting services to Private Equity and Venture Capital

Govt. & Trade Bodies

Our consulting services to Government and Trade Bodies

Well crafted RFI and RFPs are like creating shopping list. You get what you asked for, not what you wanted. Inaccurate requirement definition can lead to suboptimal proposals, lengthy procurement lifecycle and expensive services. Building the right kind of service bundles, crafting Business-aligned SLA/ KPIs, incorporating effective penalties & rewards can take you a long way in structuring an effective outsourcing contract. Typical challenges which IT teams face in building an effective RFI or RFP are…

  • Providing sufficient information for ensuring high quality proposals
  • Drafting Business-aligned SLA/ KPIs for cost reduction & service quality
  • Articulation of the right levels of business continuity & information security expectations
  • Creation of objective evaluation criteria
  • Incorporation of the right performance incentives and non-performance penalties

While in-house teams focus on the optimization of Business Processes, Innovation and responding to Changing needs takes a back seat.  We ensure that the right amount of flexibility is demanded in RFI/ RFP for taking care of the organization’s changing business needs.

On request, we do take RFI/ RFPs preparation for specific projects or tactical outsourcing. This way you can leverage our teams expertise while focusing on your core business priorities.

Our consulting workforce have decades of experience in managing small to large size outsourcing contracts. Our proprietary approach to manage Outsourcing Lifecycle ensures that you get the right value from your Outsourcing initiative. We can add management capacity to your procurement team owning the RFI/ RFP cycle or can independently manage this program on your behalf

While cost certainty on large size development work can be ensured by inviting fixed cost proposals, the challenge is to ensure cost management on activities that are difficult to estimate upfront.  For examples, interaction heavy activities like business design, day to day application management work or ad-hoc application enhancements. Reason for this difficulty is real time estimation with no central control.

We use innovative scope defining frameworks that can help you to cost & time box these activities upfront. This not only helps in improving budget forecasting but also provides positive incentives to vendor for improving real productivity.

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